This Privacy Notice covers the Valloop Group of companies which includes, Valloop Operations Limited (Company number 13229776, Registered office address, 3rd Floor, One King Street, Manchester, United Kingdom, M2 6AW), Valloop Limited (Company number 12552822, Registered office address, 85 Great Portland Street, London, England, W1W 7LT) and Valloop Holdings Limited (Company number 13152795, Registered office address, 3rd Floor, One King Street, Manchester, United Kingdom, M2 6AW) services and products.

The Valloop Group is subject to UK and European Data Protection regulations. Valloop Operations is registered with the ICO in the UK. The principles underpinning legislation is there to help us maintain transparency with our clients as to how we process their personal data, how we use it for legal or legitimate purposes and make sure that usage is appropriate for that purpose. We do this as we want to be clear and transparent about the information we collect from you, how we use it and how we store and protect it.

As part of our business model, we are required to collect information of a personal nature from you in order for you to access our services. This information is used to operate the facilities we offer to you and to comply with laws and regulations.

Until 31st December 2020, the EU General Data Protection Regulation 2016/679 (“EU GDPR”) continued to be part of UK  law. However, following the end of the Brexit transition period, the EU GDPR was superseded by the UK Data Protection Act 2018. Notwithstanding, the UK’s data protection regime remains largely the same, as they are committed to maintaining the high standards of the EU GDPR, which has in effect been transposed into domestic law.

This legislation provides individuals with new rights in relation to how your personal data is collected, used and stored and provides new rules for organisations on how to handle personal data.

Valloop’s EU Representative

The Valloop Group is required to appoint an EU representative in respect of EU clients whose personal data we are processing.  The details of our EU representative are as follows: 

Representative: Janice Williams
Contact:   jwilliams@valloop.com
Address:  Calle Bolivia 12, San Luis De Sabinillas, Manilva, Malaga, 29692, Spain

What is Personal Data and How Do We Collect It?

We only collect from you the personal data we require to provide our services and will always limit the purpose we use it for.  We will not collect any personal data from you that we do not need in order to provide the services we have agreed to provide you with or to fulfil legal requirements placed upon us. 

When you invest in a fund or contract service from us or otherwise agree to our terms and conditions, a contract is formed between you and us.  In order to carry out our obligations under that contract we must process the information you give us.  Also through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide you more information about our business, including job opportunities and our products and services, you provide your consent to us to process information that may be personal information.

Wherever possible, we aim to obtain your explicit consent to process this information, for example, by asking you to agree to our use of cookies. If you have given us explicit permission to do so, we may from time to time pass your name and contact information to selected associates whom we consider may provide services or products you would find useful.  We continue to process your information on this basis until you withdraw your consent or it can be reasonably assumed that your consent no longer exists.
You may withdraw your consent at any time by instructing us at privacy@valloop.comHowever, if you do so, you may not be able to use our website or our services further.

The information we collect from you in the above situations can include the following:

  • Name, date of birth, gender, email address, postal/billing address and mobile number
  • Payment information such as debit card number, expiry date, CVC, and bank account number
  • Personal documentation provided on request such as passport information Driving licence, utility bill or a bank statement.

For the use of our services and if you contact us, the information we collect can include:

  • Information you give to us in telephone calls, emails, instant messages, text messages or other means of communication.
  • Valloop Exchange, information, pages visited, functions selected, login attempts;
  • IP address, browser type, operating system, browser language, time zone, service provider, system settings;
  • Information about activities you undertake, such as the pages you visit, searches you make, marketing or links you click on;
  • Information about the location of your device and
  • Location of the mobile device, or other technologies such as nearby Wi-Fi access points, mobile transmitters and sensor data. 

When you use the Valloop Exchange and services, the information we collect here includes:

  • Information related to individual transactions

If you do not provide personal information we need

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform that contract. In that case, we may have to stop providing our products and services to you. If so, we will notify you of this at the time.

How we use your information

We use your information to fulfil our contract with you, provide you with our services, meet our legal obligations, protect your vital interests and where necessary for the public interest. This includes:

  • To create your Valloop account;
  • To contact you regarding your account to provide you with essential services;  such as communications,

We use your information so you can use Valloop products and services and for rules we have to follow;

  • To keep your account working;
  • To contact you if something is wrong;
  • To check who you are and that you are following the rules; 
  • To see how you use Valloop so we can make it better;
  • To provide you with customer service when we notice a problem;
  • To verify your identity and to identify, prevent, detect or tackle financial crime, including fraud, money laundering and other unauthorised conduct. We may also access, use and  store any identity verification or other checks made, and do anything else required for these   purposes;
  • To understand your use of the service so we can provide a safe, reliable and convenient Valloop experience.
  • We may access, read, preserve, and disclose information that we reasonably believe is necessary to comply with law or a court order; enforce or apply our conditions of use and other agreements; or protect the rights, property, or safety of Valloop, our employees, our customers, or others;
  • We will use your data to carry out our obligations to you or any other users of the Valloop services, perform any services you have requested and allow you to participate in interactive features of any of the services where available and when you choose to do so.
  • When you contact the Valloop Support Team for assistance via any means we may keep a record of your communications to respond to your query and to improve our service to you. Your call may be recorded for training or quality purposes.

The personal data we collect from you will be processed by us, furthermore, some third parties who need the information to ensure a smooth operation and secure and lawful process will also be processing it.

We can provide you with a list of our providers who will have access to your information on request.  Please be aware that your information may be stored on a cloud-based system whose servers are located within the European Union.  We take all reasonable steps to ensure that your personal data is processed securely.

Personal Data and your Rights

The new regulation aims to give power back to you and let you have more control over your data. It gives you some new rights and builds on some old rights in relation to your data, these are your rights regarding your information we process below:

You have a right to access the information we hold, obtain a copy and obtain details on how your data is processed within 30 days of a request;

If any data we hold is incorrect, you can request this is corrected without delay.

  • You can request that we remove any unnecessary information about you. Valloop is required to retain some information to comply with financial regulations;
  • You can ask us to stop processing your data where it is inaccurate, our processing is unlawful, or we no longer need the data or you have objected to us processing your data in our interest. When you do this, you will be unable to access any of the Valloop services;
  • You have the right to receive your data in a machine-readable format so that it can be used by another service; 
    To update your information if it is wrong, we may ask you to provide supporting documents where necessary;
  • You can object to automated decision-making which may significantly affect you;
  • You have the right to contact the Information Commissioner’s Office which enforces data protection laws, Telephone number: 0303 123 1113

If you would like to exercise any of your rights, including obtaining a copy of the information we hold about you, please send an email to privacy@valloop.com

How long do we keep this data?

We will generally keep your personal data for a period of 5 years from the date on which our relationship with you ends, after which it will be disposed of securely if it is no longer required for the lawful purpose(s) for which it was obtained.

How do we keep your information secure?

Valloop understands the importance of keeping your personal data secure. We will take appropriate technical and organisational measures to protect against unauthorised or unlawful processing, accidental loss or destruction of, or damage to personal data, although we cannot guarantee these things will never happen. No system is 100% safe from a sophisticated and sustained attack by determined hackers.

Cookies

Cookies are small text files that are placed on your computer’s hard drive by your web browser when you visit any website. They allow information gathered on one web page to be stored until it is needed for use on another, allowing a website to provide you with a personalised experience and the website owner with statistics about how you use the website so that it can be improved.

Some cookies may last for a defined period of time, such as one day or until you close your browser. Others last indefinitely.  Your web browser should allow you to delete any you choose. It also should allow you to prevent or limit their use. Our website uses cookies. They are placed by software that operates on our servers, and by software operated by third parties whose services we use.

When you first visit our website, we ask you whether you wish us to use cookies. If you choose not to accept them, we shall not use them for your visit except to record that you have not consented to their use for any other purpose.  If you choose not to use cookies or you prevent their use through your browser settings, you will not be able to use all the functionality of our website.

  • We use cookies in the following ways:
  • to track how you use our website;
  • to record whether you have seen specific messages we display on our website;
  • to keep you signed in to our website;
  •  to record your answers to surveys and questionnaires on our site while you complete them;

Unsubscribing from services

You may opt out from some of the communications we send you. Where we process your data with your consent, you may withdraw that consent at any time.

Essential service communications 

Valloop may communicate with you about important activity which has taken place on your account. You cannot opt-out of these communications.   

Marketing

You have the right to ask us not to process your personal data for marketing purposes. If you have previously consented to marketing emails, but do not wish to receive marketing communications, then please send an email to privacy@valloop.com.

  • “Unsubscribe me from third party marketing”
  • “Unsubscribe me from Valloop marketing”
  • “Unsubscribe me from all marketing”

To unsubscribe from Valloop marketing you can also use the unsubscribe link which will be at the bottom of any marketing emails we send.

We will need 5 working days to process these requests in most cases but please allow up to 2 weeks to take account of pre-prepared mailing lists.

Contact us

If you have any general enquiries or questions about how we use your personal information or about this Privacy Notice, please contact The Valloop Group by email at privacy@valloop.com. 

This Privacy Notice covers the Valloop Group of companies which includes Valloop Operations Limited, Valloop Limited and Valloop Holdings Limited services and products.

VALLOOP OPERATIONS LIMITED

Company number 13229776

Registered office address

3rd Floor, One King Street, Manchester, United Kingdom, M2 6AW

VALLOOP HOLDINGS LTD

Company number 13152795

Registered office address

3rd Floor, One King Street, Manchester, United Kingdom, M2 6AW

VALLOOP LIMITED

Company number 12552822

Registered office address

85 Great Portland Street, London, England, W1W 7LT